Employment (I-9 Completion and Verification)

Faculty

All full-time and part-time faculty members must complete an electronic I-9 form before they begin teaching.  Part I of an electronic I-9 must be completed before presenting proper identifying documents for the completion of Part II by appointment with Academic Affairs Administrator Alice M. Kurtz in ESM 104.

Students

All students who wish to work for the University of Rochester Student Employment Office, including the Eastman School of Music, must complete an electronic I-9 before they BEGIN working.

  • All graduate students receiving stipends

Part I of an electronic I-9 must be completed before presenting proper identifying documents for the completion of Part II with Michele Prober in the ESM Financial and Human Resources Office, 10 Gibbs Street, Suite 250.  Office hours are routinely held at the start of each academic year specifically for graduate students receiving a stipend to complete Part II of the I-9.

Note:  Graduate students who have filed an I-9 in order to receive a stipend do not have to complete a second I-9 for any additional student employment.

  • All other students

Part I of an electronic I-9 must be completed before presenting proper identifying documents for the completion of Part II with Irina Yurovsky in the ESM Financial Aid Office, Miller Center, 1st Floor, Suite F.  Financial Aid has office hours at the start of each academic year specifically for students to complete Part II of the I-9.

Administrators of Student Employees

It is a liability to the Eastman School of Music for any student to work before an electronic I-9 has been completed and processed.  The student cannot be paid until an electronic I-9 form has been submitted.  In addition, should a student become injured while working without an I-9, insurance coverage is not in effect.  Prior to allowing a student to begin work, it must be verified that a student has completed the I-9.  

The entire hiring process, including verification of I-9s, is managed online via FAJobLink.  Employers should log on to FAJobLink via their HRMS account. Instructions for verifying an I-9 as well as for reporting a hire are included in the Employer User Manual located in the FAJobLink Resource Library. 

Revised, August 2016

 

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